Key Responsibilities:

• • Opening, sorting and distributing incoming post, scan and save in our Nexus software (training provided)
• • Date stamping documents and accurately forwarding correspondence to the relevant client or team member
• • Answering incoming telephone calls in a professional manner and transferring calls to the appropriate person
• • Sending and responding to email messages as instructed
• • Setting up meeting rooms, including preparing rooms in advance and ensuring they are tidy and ready for use
• • Checking office and meeting room diaries daily and highlighting any changes or clashes
• • Filing documents accurately, both electronically and in paper files where required
• • Carrying out ad-hoc administrative duties to support the wider team
• • Ensuring office facilities are well-stocked, including stationery and refreshments
• • Keeping communal areas, meeting rooms and office facilities clean, tidy and well-presented
• • Client records – arrange to be returned following instructions