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Key Responsibilities:

Compliance Administration – 

• Assist with collecting, verifying, and recording candidate compliance documents such as IDs, right to work checks, qualifications, certificates, and DBS checks.
• Ensure all documentation meets industry standards across M&E sectors such as Fire & Security, Solar & EV, Electrical, Plumbing & Heating, and similar areas Rubix M&E operates within. [rubixme.co.uk]
• Maintain accurate digital records within the CRM and compliance systems. Track expiring documents and communicate with candidates to renew them.
• Support consultants with ensuring all workers are fully compliant before assignment.

Payroll Support –

• Process weekly timesheets, ensuring accuracy and timely submission.
• Liaise with contractors, clients, and consultants to resolve timesheet discrepancies.
• Assist the payroll team with preparing payment runs.
• Maintain payroll logs, update worker statuses, and support with general admin duties tied to pay cycles.

General Administrative Duties – 

• Update internal databases and spreadsheets with compliance and payroll information.
• Answer incoming calls, emails, and queries relating to documentation, onboarding, and payment.
• Provide support to the wider operations team as required.