As a manager, your workload may leave you wishing there were more hours in the day. Some simple time management techniques for managers can help you make the best use of the time you do have, ensuring tasks get done on time, and to a high standard.
With to-dos coming out of your ears, it can be tempting to sit down at the beginning of the day and dive straight into your work. Planning takes up time you could use to actually complete tasks, right?
Actually, without a plan, you’re likely to dip in and out of different tasks, spending too much time on some and not enough on others. In the grand scheme of things, this will waste far more time than it would take to put a plan together in the first place.
Planning allows you to prioritise tasks, ensuring that those essential deadlines aren’t missed because you spent too long on something that could have waited. Read this post for tips on getting the most out of the time you have.
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Too many managers fall into the trap of taking too much work on, for fear of passing on responsibility to another person. This might be a lack of trust in the ability of others to do the job as well as you, or thinking it will take too long to explain the task to someone else.
By failing to delegate, you make those in your team superfluous. After all, why did you hire them if you can’t trust them to complete important tasks? If they aren’t ready to take responsibility, perhaps it’s time to organise training, or ensure better resources are available.
When delegating, don’t do it randomly. Try to allocate tasks based on the individual strengths of team members. Also make sure to be crystal clear when explaining tasks to others; being ambiguous is likely to create misunderstandings that take time to put right.
3. Dealing with interruptions
As a manager, you need to be there to support your team, but this doesn’t mean you can’t set aside some time for yourself. Schedule a quiet time once a week, or even each day, where you can focus on your work with no interruptions.
Communicate with your team to work out the best time to do this, so that you’re not making yourself unavailable during times that your support is crucial. During this time, don’t check your email, send a ‘busy’ notification to incoming calls, and avoid social media.
If you’re looking to enhance your abilities as a manager, enquire about our leadership and management programmes. You’ll learn new ways to meet challenging goals, from engaging your team to leading organisational change.