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Unlock the potential of your workforce with funded learning. Discover ‘Untapped to Unlimited’ and get the latest free resources here.

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Unlock the potential of your workforce with funded learning. Discover ‘Untapped to Unlimited’ and get the latest free resources here.



Apprentice HR Administrator

File:ImechE logo.svg - Wikimedia Commons


Supporting Financial Advisers in the provision of Advice to clients, by updating client files and providing timely portfolio summaries with information details for client meetings.


Key responsibilities include:

  • Support the HR Advisors and HR Engagement & Development Lead
  • Enter new personal data records and amend existing records on the HRIS ensuring this is done accurately and in a timely manner
  • Issue probation and change of role review letters, reference letters and any other ad hoc paperwork as required
  • Process all invoices, private medical insurance and season ticket loan requests
  • Develop a good knowledge of the work of the HR Department, and of IMechE policies and procedures to be able to deal with queries in an efficient and confident manner
  • Maintain personal files for all employees, ensuring they are up to date and accurate
  • Maintain org charts and other internal documents
  • Be involved with or lead HR projects as required
  • Provide general administrative support for the HR Director and wider HR Team
  • Provide cover for HR Team at times of annual leave or other absence

What I will learn:

Level 3 Apprentice HR Administrator Standard.

  • The employers are keen to drive up professionalism and standards within HR so the Assessment Plan contains suggested qualifications/units that employers can use to ensure robust technical knowledge.
  • Apprentices without Level 2 English and maths will need to achieve this level prior to completion of their Apprenticeship.
  • Link to professional registration and progression.
    The successful apprentice may be eligible to apply for Associate membership of the Chartered Institute of Personnel and Development (CIPD) or any other professional body that recognises this apprenticeship within its membership criteria (membership is subject to the professional bodies own membership requirements).
  • It forms the foundation of a career within the profession, giving the base for further development through a career path within an organisation and/or through the HR Consultant/Partner apprenticeship. The apprentice can choose to stay within core HR or diversify into one of the specialist areas of HR.

Desired Skills and Personal qualities: 

  • Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills


  • GCSE or equivalent Within 5 subject areas including Math and English (Grade A-C/8-4) Essential

Things to consider:

  • We have been awarded Investors In People Gold which is given when you look after your employees and focus on their development.
  • Vibrant, diverse workforce at all levels who regularly encourage staff to participate in activities run by engagement groups.
  • We have an inclusive and supportive culture, where people are given opportunities to thrive in line with our values and behaviours.
  • HR department are supportive and friendly, create a fun atmosphere.
  • On occasion there may be the requirement for you to travel to other IMechE offices

Future prospects:

  • This role will give a solid grounding in entry-level HR and for the right person will lend itself to assisting you in your future career. Lots of exciting opportunities to get involved in hands-on HR experience and further your development.

Application process

  1. Once you’ve found a role you’re interested in, simply click the apply button and fill out the form
  2. One of our team will then be in touch to talk to you a bit more about your aspirations and what happens next
  3. If you want to be really proactive, you can also email us your CV here quoting the role you’re interested in

You can read more about the candidate journey and register for job alerts here.


Job details

  • Ref VAC1000105736
  • Sector: Mechanical Engineering
  • Programme: Apprentice HR Administrator Level. 3
  • Location: 1 Birdcage Walk, Westminster, London, SW1H 9JH
  • Salary: £18,000 - £22,000 dependent on experience
  • Closing Date: 05 / Dec / 2022

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